CEVI – COLLECTION REMITTANCE 

VIA CEBUANA OUTLETS 

Process #

Who?

When?

How?

Time to Complete

1. 

Economic Development Officer (EDO)

Cluster Meeting

  • Collects and receives payments from clients. 
  • Issue official receipts for the payments received. 
  • Updates the client loan card (hard copy).
  • Post collection in Musoni using the offline mode.
  • Take photo of the completely filled-out cluster logbook by the Treasurer.
  • Upload photo of the logbook in Musoni “document under group”.

 

Note: Before leaving the office, EDO must first download the clients account with schedule cluster collection. Switch DFA to offline mode and turn off tablet wifi.

 

Within the day

2.

EDO

After cluster meeting

  • Remit collections to the nearest cebuana outlets. 
  • Fill-up the Cebuana Remittance Payment Form (RPF)

 Transaction Type- payment 

 Receiver             - Community Economic Ventures

 Sender                - Name of EDO

 Control No.        - 15 digit alphanumeric account number (Branch Code + Staff CEVI ID sample PHTG-00000001-357)

 Amount              - Total Collection 

  • Obtain a validated RPF issued by Cebuana.

 

Within the day

3.

EDO

Upon arrival in the Office

  • Turn on the table wifi and switch to DFA online mode.
  • Sync created transaction to LIVE including the posted collections.
  • Submits official receipts and the validated RPF to the Branch Accountant.

 

Note: Turn on the wifi FIRST before switching DFA to online mode at ALL TIMES to avoid losing created transactions.

 

Within the day

4.

Branch Accountant (BA)

After receipt of the documents

  • Reviews accuracy of the total collections per official receipts against the validated RPF. 
  • Check Official Receipt (OR) booket for un-used OR and do cut-off (signs last used OR with total amount and date and sign with date the 1st un-used OR).
  • Compare Official Receipts, Cluster logbook to the posted collections in Musoni. 
  • Approves posted collections once okay.
  • Rejects posted collections if inconsistencies is noted.
  • Informs EDO for correction and re-posting.
  • Compiles official receipts and validated RPF per EDO for daily filing.
  • Prepares Journal Entry to close CIB Defualt to Inter-Office Account.

 

Within the day

5.

Treasury Officer

After receipt of the Abstract of Collection Report from Cebuana via email

 

  • Sorts collections per branch. 
  • Reconciles total remittance per branch versus overall collections of the day.
  • Sends sorted abstract of collection report to branches via email for reconciliation
  • Send sorted abstract of collection report and Sun6 Journal Import (JI) with entries via email to the HO Accountant and Accounting Specialist for recording to SUN6.

 

Daily

6.

Branch Accountant (BA)

After receipt of the Abstract of Collection Report from Cebuana via email

 

  • Reconciles the inter-office balances based on the submitted Abstract of Collection Report from TO. Notifies TO any variances and make necessary adjustments.

Daily 

7.

Accounting Specialist

After receipt of the Abstract of Collection Report from Cebuana via email

 

  • Review the Journal Import (JI) template and imports to SUN6. 

 

Daily

8. 

HO Accountant

After importing the JI template

  • Review and post held journal.
  • Prints journal vouchers for signature.

 

Daily

9. 

Accounting Specialist

After posting of held journal in SUN6

Compares and reconciles inter-office balances between SUN6 and Musoni. 

Daily